legislative assistant job description

That will provide you with the fundamental skills to become a legislative assistant, such as drafting effective regulations. The preferred degree programs include political science, public policy and administration, communication studies, and related fields. They may also earn additional compensation in the form of bonuses. Updates biographical and photographic materials of the Senator. Schedules and coordinates town hall meetings in state with appropriate staff. Serves as a primary on-the-record spokesperson for the Senator, oversees interview requests and briefings; fields and responds to media inquiries, coordinates state press events. Maintain the highest level of professionalism, tact and discretion in a frequently high-pressure environment. Schedules and chairs state office staff meetings. Developed and implemented legislative strategy, advising the congressman on significant natural resources, energy agriculture legislative and regulatory initiatives. Sorts and distributes incoming communications, data-entry into the Correspondence Management System, and manages mailing projects. Monitors legislation on Senate and House floors. Coordinates calendar and appointments with Scheduler. As long as the legislature exists, legislative assistants will remain in demand. Manage daily operation of Olympia and/or district office. They may also need to communicate with others via phone, email or instant messaging. Establishes office personnel policies and procedures for Washington and state offices in accordance with rules and regulations of the United States Senate. We also looked into companies who hire legislative assistants from the top 100 educational institutions in the U.S. Develops operating plans, goals, and objectives. }ie:@y[4d Xs8a[{GzUv}`P aJ;-3v)=`rd$^@{I(`DUa-I'q^hA LzN(Pgv An internship in a public office or volunteering for a political organization will also give aspiring legislative assistants valuable real-world legislative and policy experience and cultivate their communication skills, enhancing their chances of landing a job. This may entail monitoring of committee hearings, securing committee testimony and records preparation. Industry. Pitches media events, helps draft and edit press releases, talking points, newsletters, advisories, video scripts, and digital content; takes and manages constituent photos. Provides support for scheduling, travel, events, correspondence, office visitors, and phone calls. Job Description. Works closely with Legislative Correspondents, Legislative Assistants, and Legislative Director to facilitate the outgoing mail process by monitoring the offices letter approval process, and expediting timely responses. Prepares weekly reports on mail volume, turn-around time, and other metrics. Full-Time. Drafts congratulatory notes on behalf of the Senator, and manages special projects for the Legislative Director. Maintains strong relationships with state and national press corps. Assists Administrative Director in the development and management of the IT budget. You can use organization skills like time management and prioritization to complete your work on time and to the best of your ability. Supervises work of committee support staff, orients new staff regarding policies, procedures, Senate rules and ethics, and monitors employee compliance; coordinates annual and sick leave schedules and maintains personnel files. Take Earthjustice for example. Their primary job is to assist the elected official in the legislative process and help them create and pass laws that benefit the community. Attended meetings and hearings and briefed staff members about key points. Certifications & Licenses: While certifications are not usually required for a role as a legislative assistant, there are certifications available for political professionals who wish to increase their chances of finding a job and increasing their earning potential. Directs state office staff including supervision, assignments, and workflow. Position Descriptions You may also review the Congressional Research Service's report on Congressional Staff Duties, Qualifications, and Skills. Coordinates constituent meetings and special events, town hall meetings, award ceremonies, and educational summits and forums. HV[8~pD 4vU,0!tHc'4m+9N89mW?OWw \'"y8,cJZg(( Monitors and makes recommendations for co-sponsorship of bills. While BAU does not offer its own on-campus housing, we have established relationships with apartments in the D.C. area, from luxury apartments to dormitory living. Our AI resume builder helps you write a compelling and relevant resume for the jobs you want. Attend weekly senate meetings and plan monthly hall events for 530 residents. Coordinates casework to ensure that duplicative efforts are prevented. Assists in the organization and administration of committee hearings and markups, scheduling of witness testimony, production of committee reports and coordination with Government Publishing Office (GPO). Maintains the in-state schedule, prepares travel arrangements, and communicates key information regarding the Senators in-state schedule to staff. They may draft speeches, letters, and press releases, coordinate media contact, and represent the legislator at community events and meetings. Browse through our resume examples to identify the best way to word your resume. A few become legislators themselves. Prepares expense vouchers for state office staff. Approves all mail transmitted from state office. Growing your career as a Full Time Legislative Assistant is a terrific opportunity to develop exceptional skills. Communicates key information regarding the Senators schedule to staff ensuring proper advance for Senators appearances and events. Besides, the legislative assistant also provides policy or vote recommendations and may work on policy areas, including healthcare, education, environments, taxes, or labor. For that reason, we discovered some other jobs that you may find appealing. Authors background reports and memoranda. By looking over several legislative assistants and legal administrators resumes, we found that both roles utilize similar skills, such as "state agencies," "social security," and "travel arrangements." Manages production of daily press clips, maintains media contact lists, and fields press calls. Interacting with various people is at the core of a legislative assistants day-to-day duties. Attends committee hearings and executive sessions. Prepared briefs for the Congressman on pending legislation and responded to constituent correspondence. endstream endobj 248 0 obj <>stream Reports to:Representative, Caucus Staff Director, Chief Clerk, Necessary Skills, Knowledge and Abilities, Typical Assignments(These tasks may vary depending on the needs of individual Legislators), Preferred Education and Work ExperienceRelevant education, experience and knowledge as determined by the House administration, BA with major emphasis in business, political science, public administration or related field. Note: Interest Cards will not be sent out if a job classification is being recruited . The most common skills on a job description for a legislative assistant are Legislative Process, Policy Issues, and Press Releases. What's more, is that the projected number of opportunities that are predicted to become available for a legislative assistant by 2028 is -5,100. Interfaces with Senate Disbursing Office regarding payroll and all office accounts; maintains payroll files. Whether youre moving cities or want to continue with a different degree, follow our guide on how to transfer credit to another college to save time and money. They must be aware of the issues that the people of the constituency may be facing and convey them to the member. This includes everything from answering phones to scheduling meetings and preparing documents. Liaison between the Senator and local elected officials, government agencies, local organizations and constituents in assigned geographic area within the state. Prepares and staffs the Senator for interviews, press conferences and events, pitches stories and places columns; leverages social media platforms for maximum press exposure. But if you're interested in companies where you might earn a high salary, legislative assistants tend to earn the biggest salaries at Earthjustice, Mayor Ethan Berkowitz, and City of Jacksonville. Track advancement of bills through the legislative process. ?rm>ppj>{N~+! TK]G,yCzaS|@by QRG6UXFpnkw:VQ*lP!f4w(~Av:7~Mz[2zq\+%\ET Oversees office budget; monitors expenditures. Maintains close communication with the Senators DC Scheduler. Provides technical support necessary for committee hearings; troubleshoots IT-related issues including PC and peripheral problems; provides staff training. Supports the offices mailroom operation; ensures that all incoming postal and electronic mail is appropriately processed, screened, analyzed and routed to appropriate staff. Plan, schedule and execute major projects associate with policy and oversight. Job Description As a legislative aide, or legislative assistant, you will help legislators carry out their duties more efficiently by assisting in research, administration and. They are also expected to schedule client meetings and court hearings. Researches and recommends IT hardware and software for procurement. That means they must have sound research and writing skills. We calculated that 17% of Legislative Assistants are proficient in Policy Issues, Press Releases, and Legislative Process. Attends to Senators daily administrative needs. The most important skills for a legislative assistant to have in this position are computer skills. Coordinates with Scheduler and Administrative Director reimbursable expenses relating to Senators personal accounts. Legislative assistants have a wide range of responsibilities, which can include: Legislative assistants salaries vary depending on their level of education, years of experience, and the type of company or organization they work for. Cultivated and maintained professional and effective working relationships with appointed and elected officials, stakeholders and state agencies. Responded to constituent correspondences via phone, email and walk-in. Travels with the Senator regionally and internationally as necessary. document.getElementById("ak_js_1").setAttribute("value",(new Date()).getTime()); Living on campus is all about you getting the whole academic experiencefrom getting to class and extracurricular activities, late-night study sessions, creating new meaningful friendships, and learning more about yourself. The most common qualifications to become a Legislative Assistant include a minimum of a Bachelor's Degree and an average of 2 - 4 years of experience not including years spent in education and/or training. Job Description - Legislative Assistant - Fast Hire. This can include searching the internet, reading through documents and contacting other sources to find the information their bosses need. You may also review the Congressional Research Services report on Congressional Staff Duties, Qualifications, and Skills. We are searching for a creative Legislative Assistant to join our all-star team at Guardian Life in Washington DC. Develops video scripts; tape, edit, and coordinate television satellite feeds. Average Legislative Assistant Salary $45,614 Yearly $21.93 hourly $24,000 10% $45,000 Median $83,000 90% See More Salary Information What Am I Worth? Assists with coordination of military academy appointments. Job Description. Assists with planning and executing press events. The senior aide is accountable for the whole group. A legislative assistant serves as a liaison between the elected member and the people. Provide operational oversight and legislative analysis of association relate measures. Theyre also known for soft skills such as Computer skills, Communication skills, and Interpersonal skills. Supervises selection of candidates for U.S. military academies, Senate Page Program. endstream endobj 245 0 obj <>/Metadata 15 0 R/Pages 242 0 R/StructTreeRoot 29 0 R/Type/Catalog>> endobj 246 0 obj <>/MediaBox[0 0 612 792]/Parent 242 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 247 0 obj <>stream . 0 Responds to constituent requests and concerns related to assigned issues. Serves as liaison with Senate Legal Counsel, Committee on Rules and Administration, and Ethics Committee. Screens, responds to, or refers press inquiries to appropriate staff. xxx; XKM;-!\;M0aQSU6aP N^/LDQ\UsX844}80QI40"e8dCvT$#+-!#6;.]kaBG[#KbH. Ensures Senator adheres to daily schedule, and coordinates daily briefing material. Careers aren't one size fits all. Forecasts, prepares and oversees administrative budget. Drafts personal correspondence, and serves as assistant to State Director. This includes communicating and lobbying with legislators, researching bills, analyzing the impact of new or proposed legislation, and preparing written correspondence or reports. Monitors Senate floor activity relating to assigned issues and provides up-to-date status reports regarding pending legislative developments. Screens and routes correspondence; maintains Chief of Staffs files. The legal administrator profession generally makes a higher amount of money when compared to the average salary of legislative assistants. Salary ranges can vary widely depending on many important factors, including education, certifications, additional skills, the number of years you have spent in your profession. Legislative assistants provide various support services to lawmakers. Develops and drafts press releases, columns, op-eds, speeches, newsletters, and talking points. State of Tennessee 3.6. Organization: Organization is a crucial skill for legislative assistants because they often handle multiple tasks at once. Greeneville, TN +5 locations. Prepares and manages the committees annual budget including payroll, benefits and contracts; makes recommendations to Staff Directors on the expenditure of committee funds, controlling petty cash and administrating reimbursement of expenses; acts as an administrative and financial liaison between the majority and minority staff of the committee and Senate support organizations. Post a Job on Zippia and take the best from over 7 million monthly job seekers. J So if you're looking for what truly separates the two careers, you've found it. Maintains constituent and visitor guest book. Prepares issue-oriented speeches for Senator. Maintains archive of constituent mail, works with CMS vendors to troubleshoot database problems. Directs and coordinates all legislative, administrative, and committee functions. The top three companies that hire the most from these institutions include U.S. House of Representatives, United States Senate, and New York State Assembly. Legislative Assistant I, II, III and IV Job Description Reports to: Director of Senate Staffing Supervises: NA Compensation: Employer Paid Retirement Employee/Employer Paid Legislative Assistant I Hourly Rate $11.5488 - $17.9175 $13.0346 - $20.2210 Daily Rate $92.39 - $143.34 $104.28 - $161.77 As legislative assistants become more important, they will need to develop new skills in order to be successful. So what does a legislative assistant do, and why are their support services so crucial for legislators? Legislative assistants often have multiple tasks to complete each day, so its important that they can prioritize their work and stay on schedule. This number represents the median, which is the midpoint of the ranges from our proprietary Total Pay Estimate model and based on salaries collected from our users. Develops and maintains relationships with local businesses, governments, and community organizations to provide assistance/intervention regarding appropriate projects. Researched and analyzed complex legislation on behalf of constituent inquiries. Take law examiner for example. Plans and coordinates media coverage, press conferences, and requests for appearances and interviews with Senator. Legislative assistants are often the first point of contact for legislators and their staff, which means that they need to be able to handle a wide range of tasks. Prepared monthly forecasts and pipeline reports, using CRM and other Microsoft s tools/resources. Related: 17 Legislative Assistant Interview Questions and Answers. Communication: Communication skills are necessary for legislative assistants to have, as they often communicate with many different people throughout the day. Drafts mailings to constituency on issues of importance. Advises committee staff on legislative and oversight matters, and assists in the development of policy positions and legislative initiatives for the committee. Drafts correspondence, reports, and memoranda. According to legislative assistant resumes that we searched through, legislative assistants are hired the most by My Florida Regional Mls, Florida Department of Transportation, and Earthjustice. They meet with constituents to know their concerns and respond to inquiries and serve as liaisons between legislators and government agency personnel, state officials, community organizers, and other interest groups. Assists committee staff in organizing and holding hearings, preparing witness lists and briefing materials; contacting and assisting witnesses. Another principle duty of a legislative aide is to research current laws and proposed legislation and study its background by attending committee hearings. Represents the Senator at civic meetings, hearings, community events to monitor developments, opinions and concerns. This trend will require legislative assistants to have a deep understanding of both the law and the legislative process. Maintains office personnel files and leave records. A Legislative Liaison Assistant in the public sector industry assists with legislative responsibilities. Legislative assistants have a wide range of responsibilities, which can include: Providing advice to legislators on issues related to their work, including drafting correspondence, speeches, bills, and other documents Reviewing bills introduced in the legislature for procedural correctness and drafting amendments when necessary Develops and maintains information management for office. Conveys the Senators objectives and achievements utilizing print, digital, and social media. Next up, we have the law researcher profession to look over. Tracks legislation and supports Legislative Assistants in preparation for meetings, briefings, and hearings. Provides overall administrative support to Chief Clerk. If you are interested in a job that is not currently being recruited for, fill out our new online job interest card by clicking on the class specification title and then on the "Subscribe" button. ", Legislative assistants are also known for interpersonal skills, which can be critical when it comes to performing their duties. Browse through our resume examples to identify the best way to word your resume. Set service appointments, provide customer service, answer phones, cashier for cash office. A legislative assistant in the Office of Legislative Legal Services (Office) supports the Office's core functions by: Editing legal memorandums and other written Office work product, including presentation materials, for grammar, spelling, punctuation, comprehensibility, and adherence to Office style and format requirements; A Legislative Assistant develops and plans legislative initiatives and monitors legislative developments. Advises and assists committee members with preparation of floor statements, talking points and rebuttals to opposing arguments. 244 0 obj <> endobj Maintains liaison with political leaders in state. Provides administrative support to committee staff by answering phones, greeting and screening office visitors, and ensuring that requests for assistance are efficiently processed. at Guardian Life in Boise, Idaho, United States. They typically perform legal research, manage schedules, and draft legal-related documents. Orders and maintains inventory of supplies and office equipment. Yet, one senior assistant is known as the senior legislative colleague. Ability to perform multiple tasks accurately and efficiently under time constraints, Ability to work both independently and cooperatively, Ability to exercise professional judgment and maintain confidentiality. Creates and maintains spreadsheet of language differences in conference with the House on legislation; schedules and announces conference-related meetings with the House; maintains central committee correspondence files, and log of members interest letters. This includes researching laws and regulations, attending hearings, drafting legislation, and carrying out tasks assigned by elected officials. According to a legislative assistant resume, "reporters, correspondents, and broadcast news analysts must be able to report the news." The top 10 percent makes over $83,000 per year, while the bottom 10 percent under $24,000 per year. But beyond that the careers look very different. A legislative assistant typically needs to have the following qualifications: Education: Legislative assistants need at least a bachelors degree. Distributes and maintains TV/radio actualities. Currently, My Florida Regional Mls has 3 legislative assistant job openings, while there are 2 at Florida Department of Transportation and 1 at Earthjustice. Accompanies the Senator to Senate floor as required. The legislative assistants who went onto college to earn a more in-depth education generally studied political science and business, while a small population of legislative assistants studied law and history. Legislative Assistant American Academy of Pediatrics Washington DC REPORTING RELATIONSHIP: Director, Federal Advocacy and Regulatory Affairs BASIC FUNCTIONS: Assist with and provide support for Academy advocacy efforts to Congress, regulatory and judicial bodies and to other advocacy groups. They can work for state or federal lawmakers, or they can work for non-profit organizations that advocate for certain causes. Analyzes legislation related to assigned issues, and briefs committee members on current developments. Researches, plans, and assists in the development of legislative initiatives under the committees jurisdiction. 263 0 obj <>/Filter/FlateDecode/ID[<76C9B93A15F94642B5B46B6656F5508A>]/Index[244 51]/Info 243 0 R/Length 100/Prev 192320/Root 245 0 R/Size 295/Type/XRef/W[1 3 1]>>stream Some of those differences include the skills required to complete responsibilities within each role. Maintain the highest level of professionalism, tact and discretion in a frequently high-pressure environment. XNM!h-6NF)t1gfK\N.:>2 @9}*OP$t?y |1cR&WtNn6hOrd*_nUGep|X,:QVIzgn[%vRnY( @ZP=AOVZCAbj9}LW2:V]$x'7_7,vJ\-i^ U;`]LPLkNNjUI1)[mCoY'D}QOmj6FZf6[V=%R}oDn#+ ]?f_9n# ~\Y#f/{*jToWu&B!*4 _TFUm9 Manages media outreach efforts and short- and long-term communications projects; coordinates and develops statewide media strategy. Generally speaking, legislative assistants earn anywhere from $24,000 to $83,000 a year, which means that the top-earning legislative assistants make $83,000 more than the ones at the lower end of the spectrum. Serve as a liaison between the Representative and constituents of the, Legislative District; exercising independent judgment to determine and implement appropriate courses of action. ADMINISTRATIVE SERVICES ASSISTANT 3 - 02232023-43013. Ensures that official documents received by Senator are disseminated to appropriate staff for review. We have detailed the most important legislative assistant responsibilities below. Assists in supervision of intern program for state offices. Work on legislation for Medicare and Medicaid reimbursements to home health providers. Legislative Assistant I (GOP Caucus) Who May Apply: Open to all qualified job seekers Salary: For an entry-level Legislative Assistant, the annual salary will range from $40,842 - $55,103. Work with PIO and Representative on articles, newsletters, press releases and speeches. Coordinates activities for assigned committee hearings including preparation of witness lists, drafting questions for witnesses, statements by committee Chairman or Ranking Member, and ensuring that relevant materials are submitted for the hearing record. Some jobs you might find interesting include a law examiner, law researcher, legal administrator, and legislative aide. Reviews invitations and prepares responses. Drafts bills and amendments related to assigned issues, monitors legislative developments, and recommends strategies and tactics on bills and amendments. As legislative research becomes more important, legislative assistants will need to develop expertise in this area. Other duties include interpreting laws, regulations, and rulings in legal documents, obtaining information from other agencies or organizations, and preparing management and legal reports. Formulates, analyzes legislative proposals, and drafts amendments and legislation. Once you've become a legislative assistant, you may be curious about what other opportunities are out there. ", Another commonly found skill for being able to perform legislative assistant duties is the following: communication skills. Monday to Friday + 1. They assist legislators in the lawmaking process, which often consists of a mix of research, communications, public relations, and administrative staff tasks. Identify and monitor district specific issues. Legislative Assistants conduct policy and legal research, and draft legislative resolutions and memorials. The employment of legislative assistants is expected to grow at an average rate over the next decade. Represents the Senator in all areas of the state. As they gain knowledge and experience, legislative assistants can advance their careers by pursuing a graduate degree and applying for more senior and high-paying positions at the federal level. Assists the Staff Director by providing administrative support for meetings, hearings, markups, floor debate, and conference session. On average, the legislative assistant annual salary is $45,614 per year, which translates to $21.93 an hour. hmo6 Some go on to become legislative directors or even legislators themselves. The median legislative assistant salary is $117,367. html .grecaptcha-badge{display:none !important;} Legislative assistants work in the offices of senators, representatives, and other elected officials. The average Legislative Assistant salary in the United States is $40,378 as of January 26, 2023, but the salary range typically falls between $36,296 and $47,320. As an example of this, a legislative assistant is likely to be skilled in "policy issues," "press releases," "legislative process," and "committee hearings," while a typical legal administrator is skilled in "veterans," "litigation," "powerpoint," and "law firm.". The job of legal administrative assistants is to provide support to lawyers and paralegals. Assists Communications Director to communicate the Senators sponsored/introduced legislation, committee hearings, constituent meetings, and floor activity. Manages letter sign-off for both constituent mail and executive correspondence. Additionally, they're 1.7% less likely to graduate with a Master's Degree, and 0.1% less likely to earn a Doctoral Degree. Keep reading to find out! Perhaps the hardest question to answer when deciding on a career as a legislative assistant is "should I become a legislative assistant?" They may communicate with members of Congress, constituents, lobbyists and other staff members. Work with PIO to coordinate town hall meetings and district events. 4w Demonstrated knowledge and understanding of legislative processes on the local, state and federal levels. Legislative Assistant I (GOP Caucus) Minnesota Senate Saint Paul, MN. Law examiners are 6.3% less likely to earn a Master's Degree and 8.1% more likely to graduate with a Doctoral Degree. Maintains committee records and files of hearings, studies and reports; obtains documents requested by staff; makes official deliveries to other committees, Senate, and House offices. Providing advice to legislators on issues related to their work, including drafting correspondence, speeches, bills, and other documents, Reviewing bills introduced in the legislature for procedural correctness and drafting amendments when necessary, Monitoring the activities of other legislators who might impact the legislators district or committee assignments, Coordinating meetings between constituents and legislators, taking notes during meetings, and summarizing points from meetings in official records, Conducting research on topics such as current laws or proposed legislation to develop a legislators position on an issue, Scheduling meetings with constituents, government officials, lobbyists, or community leaders on behalf of the legislator, Preparing materials for meetings or events such as agendas, background information, and press releases, Act as an intermediary between constituents and their elected representative by answering questions about the legislative process or helping them submit comments or concerns to the legislator, Preparing reports on legislative activities such as committee meetings and voting records of members of Congress, Serve as the primary point of contact for assigned legislators, their staff, and key constituents, Monitor legislative activity and provide updates to the lobbyist, clients, and other interested parties, Attend committee hearings and floor sessions, and track bills of interest, Prepare bill analyses, position papers, and talking points on a variety of issues, Write and distribute press releases, e-newsletters, and other advocacy materials, Plan and coordinate fundraising events, receptions, and other special projects, Manage social media accounts for the office, including Twitter, Facebook, and Instagram, Answer constituent inquiries via phone, email, and social media, Maintain accurate records of all correspondence, meetings, and events, Assist with scheduling and logistics for the legislators district office, Capitol office, and travel, Process invoices and reimbursements in a timely manner, Bachelors degree in political science, public policy, or related field, 2-4 years professional experience working in politics, government, or a related field, Excellent writing, research, and communication skills, Ability to work independently and as part of a team, Proficient in Microsoft Office suite and social media platforms, Flexible schedule and willingness to travel, Masters degree in political science, public policy, or related field, 6-8 years professional experience working in politics, government, or a related field, Experience working on Capitol Hill or in a state legislature, Familiarity with legislative databases and research tools, such as LexisNexis.

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